Paper Preparation Guidelines

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The deadline for the receipt of contributions to the Proceedings of PCaPAC 2012 is Wednesday, 31 October 2012.(Extended up to November 28, 2012)

View Submitted Abstracts

All contributions should be submitted via the JACoW SPMS according to the Paper Submission Instructions. Authors are reminded that, since no contributions are accepted for publication only, any paper accepted for presentation, which is not presented by one of the authors at the conference, will be excluded from the proceedings.

Furthermore, the Scientific Programme Committee reserves the right to refuse papers for publication which have not been properly presented in the poster sessions. 


Authors are advised to use the Templates and in case of difficulties they should consult the JACoW electronic publication help pages. The templates contain styles which, when applied, will automatically ensure correct typesetting and layout.

Length of Contributions

Papers for both contributed oral and poster presentation can’t be more than 3 pages long.

Papers for invited oral may be up to 5 pages long.

General Layout

See the templates for a typical implementation of the requirements.
Manuscripts should be prepared for one side of the paper and have either:

  1. A4 (21.0 cm x 29.7 cm; 8.27 in x 11.69 in) or US letter size (21.6 cm x 27.9 cm; 8.5in x 11.0 in)
  2. Single spaced text in two columns of 82.5 mm (3.25 in.) with 5. 3 mm (0.2 in.) separation.
  3. The text located within the margins specified as follows to facilitate electronic processing of the postscript file.

The margins should be as follows:


A4 paper

US Letter paper


20 mm

20 mm


20 mm

26 mm


37 mm

19 mm


19 mm

19 mm

Authors should use only Times or Times New Roman (in roman, bold or italic) and Symbol fonts. All contributions should use 10pt fonts for the normal text.


The title should use 14pt bold uppercase letters and be centred on the page.The names of the authors and their organisation/affiliation and mailing address should be listed alphabetically in 10pt upper and lower case letters, grouped by affiliation. When there is more than one author, the submitting author's name should be listed first, followed by the other names in alphabetical order.

Section Headings

Section headings should use 12pt bold uppercase letters and be centred in the column. They should NOT be numbered. Widow and Orphan Control: All headings should appear next to the following text - there should never be a column break between a heading and the following paragraph.

Subsection Headings

Subsection headings should use 12 pt italic letters, be left aligned and justified in the column. As for section headings, they should NOT be numbered.

Paragraph Text

Paragraphs should use 10pt font and be justified (touch each side) in the column. The beginning of each paragraph should be indented approximately 3 mm (0.13 in). The last line of a paragraph should not be printed by itself at the beginning of a column nor should the first line of a paragraph be printed by itself at the end of a column.

Figures, Tables and Equations

Place figures and tables as close to the place of their mention as possible. Lettering in figures and tables should be large enough to reproduce clearly, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information. All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption placed below the figure or above the table being described.

A simple way to introduce figures into a Word document is to place them inside a table which has no borders. This can be achieved by doing the following: To insert a full width figure:

  • Insert a continuous section break
  • Insert two empty lines (will make subsequent editing easier)
  • Insert another continuous section break
  • Click between the two section breaks and Format -> columns -> Single
  • Table -> Insert single column, two row table
  • Paste the figure in the first row and adjust the size as appropriate
  • Paste/Type the caption in the second row and apply figure caption style
  • Table -> Table properties -> Borders and shading -> None
  • Table -> Table properties -> Alignment -> Center
  • Table -> Table properties -> Text wrapping -> None
  • Remove the blank lines from in and around the table.
  • If necessary play with the cell spacing and other parameters to improve appearance.

If a displayed equation needs a number, place it flush with the right margin of the column.


All bibliographical and web references should be numbered and listed at the end of the paper in a section called References. When referring to a reference in the text, place the corresponding reference number in square brackets. A URL may be included as part of a reference, but its hyperlink should NOT be added.See the templates for a typical example.


Acronyms should be defined the first time they appear.

Page Numbers

DO NOT number pages. Page numbers will be added by the Editing Team when they produce the final proceedings.


Authors are strongly advised to use the template corresponding to the correct version of WORD and not to transport the document across different platforms e.g. MAC <-> PC or across different versions of WORD on the same platform.

Paper Preparation Checklist

  • Use only Times or Times New Roman (roman, bold or italic) and Symbol fonts (in the text and in the figures), 10 pt minimum.
  • Check that the postscript file prints correctly.
  • Check that there are no page numbers.
  • Check that there are no section or sub-section numbers.
  • Check that the margins are correct on the printed version (left 20mm (0.79in), bottom 19mm (0.75in), overall height of text 241mm (9.5in)). There may be differences of 1 mm on the margins from one printer to another.

Once contributions are prepared, follow the Paper Submission Instructions


View Submitted Abstracts